Careers at Niagara Health

Job Details * This vacancy is now closed *

Job Title:

PROJECT ASSISTANT, TFT

Posted Date:

2023-11-28

Closing Date:

2023-12-11

Functional Discipline:

INFORMATION AND COMMUNICATION TECHNOLOGY

Job Description

VACANCY DETAILS

VACANCY NUMBER: 0000035182MP

JOB TITLE: PROJECT ASSISTANT, ACCESS & REVENUE, TFT
STATUS: TEMPORARY FULL TIME
DEPARTMENT: HIS - INFORMATION AND COMMUNICATIONS TECHNOLOGY
LOCATION: NIAGARA FALLS SITE/MULTI-SITE/HYBRID
HOURS OF WORK: 75 HOURS PER PAY PERIOD
END DATE: DECEMBER 2024

POSTING DATE: 28 NOVEMBER 2023
CLOSING DATE: 11 DECEMBER 2023

UNION: NON UNION
WAGE RANGE: $31.264 TO $35.373

POSITION OBJECTIVE:
This role is an exciting opportunity to grow professionally, develop new skills and take your career to a new level. Reporting in to various project work streams, Project Assistants (PA) will support a variety of project related assignments including technical, clinical, training, go-live and other key enabling activities. Working in a matrix setting, PA's will manage daily activities of the project office or assigned work stream, providing administrative and project support to all team members.

Working in a team-based environment that is mission-driven, results-focused, and customer oriented, the incumbent will support the HIS implementation from conception to completion, in addition to performing a variety of project and administrative tasks.

The incumbent should be comfortable supporting technology and may have responsibility for training and/or supporting staff and physicians directly.
We are looking for independent thinkers who are creative, detail oriented, organized and thrives on working in a fast-paced, ever-changing environment. You are comfortable with working independently under minimal supervision and with making decisions that support the mission, vision and core values of Niagara Health.
Additional daily activities and multi-site travel may be required. The incumbent may be required to support activities outside of regular business hours.

PROJECT RESPONSIBILITIES:
o Assist in and independently plan, coordinate and implement projects of low to medium complexity
o Assess, establish, and maintain data management systems to ensure organized electronic and paper records for projects, using portal application systems such as SharePoint
o Manage stakeholder expectations and establish and maintain a consultative relationship with internal and external clients
o Support the application of disciplined and consistent project management methodology throughout the lifecycle of the project
o Assist with preparation of project communications, power point presentations, and periodic reporting requirements

ADMINISTRATIVE RESPONSIBILITIES:
o Serve as a liaison to the management team, organizing and coordinating organizational wide efforts Other duties as assigned
o Prepare meeting agendas, minutes, presentations, communications, and training materials
o Organize meetings, conferences, special events, and travel
o Coordinate, review, and recommend signoff of incoming invoices
o Other administrative duties as assigned

QUALIFICATIONS:
o 3 years of administrative, project coordination, business process/analysis, and data analysis experience or equivalent, ideally in a healthcare setting
o Community College diploma specializing in Office Administration or equivalent. Post-secondary education in a computer technology or healthcare related field or equivalent in related experience
o Good knowledge of project management best practice methodologies (project planning, implementation, evaluation, risk assessment, benefits realization)
o Demonstrated ability to handle a large and diversified workload with often rapidly changing priorities and challenging deadlines is essential
o Ability to work effectively within a multi-disciplinary team
o Flexible, self-directed and able to work effectively with minimal supervision
o Experience in conducting workflow analysis, value stream mapping, data mapping, and Plan-Do-Study-Act cycles an asset
o Experience performing application testing (e.g. unit, regression, acceptance testing) an asset
o Excellent written, verbal, interpersonal communication and organizational skills
o Excellent interpersonal and client relationship skills, with the ability to communicate effectively
o Advanced skill level required for MS Word, Excel, Power Point, and Outlook
o Ability to work in a fast paced environment, prioritize activities, and exercise attention to detail
o Ability to work independently and as a team player
o Proficiency in both official languages (English & French) will be considered an asset.
o Consistent and regular attendance required.
o Vaccines (COVID-19 and others) are a requirement of the job unless you have an exemption based on medical or on a ground pursuant to the Ontario Human Rights Code.

Recruitment Specialist: Marissa Panucci

It is Niagara Health policy to give consideration to qualified internal applicants.

We are especially interested in connecting if you…
Value diversity, equity and inclusion;
Are excited about being part of a respectful and hard-working team in the beautiful Region of Niagara;
Identify as a member of one or more of the following equity-deserving groups: Indigenous, racialized, persons with disabilities, persons of diverse sexual orientations and gender identities and all others who may contribute to the further diversification of ideas.
Have background or expertise in the healthcare environment, supporting patient care and providing extraordinary customer-service.

In accordance with the Accessibility for Ontarians with Disabilities Act, 2005 and the Ontario Human Rights Code, Niagara Health will provide accommodations through the recruitment process to applicants with disabilities. If selected to participate in the recruitment and selection process, please inform Human Resources of the nature of any accommodation(s) that you may require in respect of any materials or processes used to ensure your equal participation.

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