Careers at Niagara Health

Job Details * This vacancy is now closed *

Job Title:

ADMINISTRATIVE ASSISTANT, HIS, TFT

Posted Date:

2023-05-30

Closing Date:

2023-06-12

Functional Discipline:

INFORMATION AND COMMUNICATION TECHNOLOGY

Job Description

VACANCY DETAILS

VACANCY NUMBER: 0000032985MP

JOB TITLE: ADMINISTRATIVE ASSISTANT, HIS, TFT
STATUS: TEMPORARY FULL TIME
DEPARTMENT: INFORMATION AND COMMUNICATION TECHNOLOGY - HIS
LOCATION: NIAGARA FALLS SITE/HYBRID
HOURS OF WORK: 75 HOURS PER PAY PERIOD
END DATE: 31 DECEMBER 2024

POSTING DATE: 30 MAY 2023
CLOSING DATE: 12 JUNE 2023

UNION: NON UNION
WAGE RANGE: $27.599 TO $31.226

POSITION OBJECTIVE:
This role is an exciting opportunity to grow professionally, develop new skills and take your career to a new level. Reporting to the HIS Project Director, the successful candidate will provide confidential administrative support and ensure that quality service is provided. This is a key position within the Hospital Information System (HIS) project team.

The Administrative Assistant serves as a liaison to the management team, organizing and coordinating project and organizational wide efforts. Working in a team-based environment that is mission-driven, results-focused, and customer oriented, the incumbent will support the HIS implementation from conception to completion, in addition to performing a variety of administrative tasks.

This role will have responsibilities for coordination of activities such as scheduling, presentation creation and preparation, minute taking, monitoring of policy and procedure documentation and purchase order management.

The incumbent should be comfortable supporting technology and may have responsibility for training and or supporting customers directly.
We are looking for an independent thinker who is creative, detail oriented, organized and thrives on working in a fast-paced, ever-changing environment. You are comfortable with working independently under minimal supervision and with making decisions that support the mission, vision and core values of Niagara Health.
Additional daily activities and multi-site travel may be required.

The incumbent may be required to support activities outside of regular business hours.

QUALIFICATIONS:
o Community College diploma specializing in Office Administration or equivalent. Post-secondary education in a computer technology or healthcare related field or equivalent in related experience
o Three years minimum administrative experience in an administrative role, or related experience work experience in a healthcare setting would be an asset
o Demonstrated ability to handle a large and diversified workload with often rapidly changing priorities and challenging deadlines
o Demonstrated working proficiency in Microsoft applications such as Outlook, Word, Excel, SharePoint, PowerPoint and Visio
o Demonstrated commitment to continuing education
o Experience working with or providing training related to computer technologies
o Evidence of effective organizational, interpersonal, communication, judgment, decision-making, and conflict-resolution skills
o Ability to work effectively within a multi-disciplinary team
o Flexible, self-directed and able to work effectively with minimal supervision
o Comfortable dealing with the media, community stakeholders, the public and handle complaint
o Consistent and regular attendance required
o Proficiency in both official languages (English and French) will be considered an asset
o Vaccines (COVID-19 and others) are a new hire requirement of the job unless you have an exemption based on medical or on a ground pursuant to the Ontario Human Rights Code

Recruitment Specialist: Marissa Panucci

We are especially interested in connecting if you...
Value diversity, equity and inclusion;
Are excited about being part of a respectful and hard-working team in the beautiful Region of Niagara;
Identify as a member of one or more of the following equity-deserving groups: Indigenous persons, racialized, persons with disabilities, persons of diverse sexual orientations and gender identities and all others who may contribute to the further diversification of ideas.
Have background or expertise in the healthcare environment, supporting patient care and providing extraordinary customer-service

In accordance with the Accessibility for Ontarians with Disabilities Act, 2005 and the Ontario Human Rights Code, Niagara Health will provide accommodations through the recruitment process to applicants with disabilities. If selected to participate in the recruitment and selection process, please inform Human Resources of the nature of any accommodation(s) that you may require in respect of any materials or processes used to ensure your equal participation.

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