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 Vacancy Detail
   
 
Job Details  * This vacancy is now closed *
Job Title:
EXECUTIVE ASSISTANT, TFT

Posted Date:
2/4/2020
Closing Date:
2/17/2020
Functional Discipline:
CORPORATE

Job Description
VACANCY DETAILS

VACANCY NUMBER: 0000018373CG

JOB TITLE: EXECUTIVE ASSISTANT, TFT
STATUS: TEMPORARY FULL TIME
DEPARTMENT: CORPORATE
LOCATION: ST. CATHARINES SITE
HOURS OF WORK: 75 HOURS PER PAY PERIOD

POSTING DATE: 04 February 2020
CLOSING DATE: 17 February 2020

UNION: NON UNION
WAGE RANGE: $28.395 TO $32.126 per hour


POSITION OBJECTIVE:
Reporting to the Executive Vice President Finance, Operations & Chief Financial Officer and Chief Information Officer, the incumbent will provide confidential administrative support, establish and maintain credible and effective working relationships with internal and external contacts, executives, and management team members. Within the role, the incumbent will exercise good judgement and independence in the performance of complex administrative support. This includes supporting two board committees, attendance at meetings, maintaining electronic calendars, making necessary arrangements for travel and conference registrations, greeting and assisting employees, guests or patients, data entry, the ability to generate and print reports and other communications as required. Additional daily activities will be essential to accommodate evening and early morning meetings. The incumbent must have a positive attitude and superior communication skills necessary to maintain Niagara Health's core values.

QUALIFICATIONS:
o Completion of a Community College diploma specializing in Office Administration or equivalent.
o A minimum of three years administrative experience in an executive level administrative role including acting as the point of contact for board committees; or an equivalent combination of education, training and experience
o Work experience in a unionized Hospital setting an asset.
o Demonstrated ability to handle a large and diversified workload with often rapidly changing priorities and challenging deadlines.
o Demonstrated proficiency in minute-taking, transcription.
o Assistance with special event management, preparation of reports and presentations.
o Demonstrated commitment to continuing education.
o Working knowledge of Microsoft Office Programs.
o Evidence of effective organizational, interpersonal, communication, judgment, decision-making, and conflict-resolution skills.
o Ability to work effectively within a multi-disciplinary team.
o Flexible, self-directed and able to work proficiently with minimal supervision.
o Comfortable dealing with the community stakeholders, the public and able to triage complaints.
o Consistent and regular attendance required.
o Proficiency in both official languages (English and French) will be considered an asset

Recruitment Specialist: Carrie Garritsen

Niagara Health is committed to Employment Equity, welcomes diversity in the workplace, and encourages applications from all qualified individuals including women, members of visible minorities, aboriginal persons, and persons with disabilities. In accordance with the Accessibility for Ontarians with Disabilities Act, 2005 and the Ontario Human Rights Code, Niagara Health will provide accommodations through the recruitment process to applicants with disabilities. If selected to participate in the recruitment and selection process, please inform Human Resources of the nature of any accommodation(s) that you may require in respect of any materials or processes used to ensure your equal participation.